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Bid Coordinator - Consultancy

United Arab Emirates  |  Permanent

Our Multi National project management consultancy client has a new requirement for a well experienced BID Submissions & Marketing Coordinator to join their team in Dubai, UAE to work on new projects. Successful candidates will have a proven background as a BID Submissions & Marketing Coordinator working in an engineering, construction or professional services company in the UAE. Preference will be given to candidates with a technical design or commercial background.


This role is available for immediate joining and is a direct hire, permanent opportunity, employed directly by our client.


Key Responsibilities:

The role of the BID submissions & marketing coordinator is to prepare, coordinate, support and manage the BID submission and proposal activities for the MENA region, including significant bids.

  • Submission coordination and production:
  • Working closely with the Senior Leadership team to coordinate and prepare compliant and compelling submission documents following client protocol. Documents can include Pre-Qualification Questionnaires, Technical and Commercial Proposals, Presentations
  • Coordinate the Go/No Go process and How to Win meetings with Senior Management
  • Log and update opportunities and Leads in the CRM system
  • Read, understand, and identify key deliverables for each bid and convey to relevant individuals
  • Create submission specific templates including contributors, deliverables, and deadlines
  • Liaise with sub-consultants, communicating effectively to receive timely and accurate input
  • Coordinate and manage in-house team contributions to submission content
  • Contribute to written submissions wherever possible
  • Produce submission documents in Adobe InDesign
  • Maintain bids calendar and manages the life cycle of the bid process including following up and responding to further RFI
  • Support Business Development and Client Stream:
  • Maintain and update Sector Portfolios
  • Create and update Project Pages
  • Create and update CVs


Bid Coordinator Experience:

  • You will have at least 3-5 years’ experience in a similar role within a recognised Design or Engineering Consultancy company

You will be able to demonstrate:

  • Excellent written and spoken English
  • Working knowledge of BID & Proposals collation and life cycle management in the Middle East region
  • Strong organisation skills and a methodical approach
  • Highly proficient skills in Adobe InDesign, Word, Excel, PowerPoint, Acrobat
  • Detail oriented with a keen graphic eye
  • CIM qualification (or international equivalent) would be preferred


Interested candidates are invited to share their up to date CV and details directly to jobs@j10consulting.ae for further review and process


Date Posted: 14 Mar 2025

Status: Filled