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Contracts & Procurement Manager - FM - 3-6 month contract

United Arab Emirates  |  Contract

Our Regional Project Management Consultancy (PMC) client has a new requirement for a well experienced Contracts & Procurement Manager to join their team in Dubai to work on projects throughout the GCC. This role is a remote working opportunity to work from home. Successful candidates will have extensive Contract & Procurement management experience with consultancy background experience on FM and O&M projects.


This role is available for immediate joining and is an initial 3-6 month contract hire opportunity as an outsourced employee through J10 Consulting.


Responsibilities:

  • Apply the AFM Procurement Manual and its requirements from a client facing perspective.
  • Coordinate and manage the overall re-procurement activities from approval of strategy through to services commencement from a contract delivery perspective and manage and administer the Re-tendering Programme Master Plan.
  • Manage inputs and activities from various departments, predominantly head office procurement team and project operations personnel in order to support the defined outsourced FM service category.
  • Input into and prepare tender documentation to ensure that client requirements are flowed down and included in the supply chain facing elements and that documentation is correct from a commercial risk perspective.
  • Support the contracts related elements of the supply chain facing tender process such as PQQ scoring, scope generation and sign off (led by operations), tender package, form of contract, pricing requirements (BOQ), cost estimates, clarification questions, commercial evaluation, analysis of pricing options, etc.
  • Act as the interface for procurement with respects to requirements from the project personnel providing data, information and responses to questions required from project personnel.
  • Production of the Tender Package, submission to client and any related approvals.
  • Reporting to the client as to the progress against the re-tendering activities.
  • Production of the Task Order Request ensuring the inclusion of all relevant information and documentation as a result of the tender process, and the obtaining of all relevant approvals to facilitate the submission of the documentation to the client.
  • Handle all client queries and negotiate the Task Order (Contract) interfacing with procurement, to ensure that risks are identified and either flowed down to service providers or flowed up to client, where appropriate such that acceptable commercial agreement is reached with both client and the FM service provider Due to the tender strategy (multiple priced options being sourced) there will be repeat exchanges between client and service providers to understand and agree the best / desired solution and there is likely to be further rounds of tendering as client firms up its requirements and the solution is confirmed based on information being received from the various tenders.
  • In conjunction with procurement, coordinate the production of the FM service provider contract to ensure that all client related terms, conditions, risks, etc. have been properly flowed down to the service provider and all issues from the tender process effectively captured for the contract.
  • Coordinate the relevant approvals and signatures in order to contract the Task Order
  • Subsequently coordinate the relevant approvals and signatures of the FM service provider contract and support procurement with required documentation required for the ERP approvals process.
  • Initiate the service provider mobilisation activities, ensure contractual mobilisation requirements are met (as per the transition-in / mobilisation plan) and conduct a handover to operations such that they are able to commence the ongoing management of the service provider’s services.


Contract & Procurement Manager Requirements:

  • Degree Level (preferably) – Operations Management, Contract Management, Property Management, Facilities Management, Business Management. Work Experience
  • >12 years’ experience in relevant middle level contracting / procurement roles, at least 5 from within an airport or FM technical background. knowledge
  • Contract management
  • Procurement
  • Commercial
  • Business Management
  • Performance management
  • Policies and procedures
  • Prime Contractor service provision.
  • Operated in complex and critical environment.


Skills:

  • High ethical standards & integrity in professional and personal dealings
  • Able & willing to listen to others and encourages dialogue
  • Sensitive to corporate politics
  • Able to operate in fast paced environment
  • Flexible, responsive and willing to consider change
  • Able to work as a team member and encourage team collaboration.
  • Resilient and able to cope in demanding fast paced environments
  • Excellent communication skills in both written and spoken English & Arabic
  • Ability to work under pressure 


Interested candidates are invited to share their up to date CV and portfolio directly to jobs@j10consulting.ae for further review and shortlisting.


Date Posted: 20 Jan 2021

Status: Filled