Document Controller - Contractor - 12 Month Contract

United Arab Emirates  |  Contract

Our Regional Civil Contracting Company client has a new requirement for a well experienced Document Controller to join their team based in DIP, Dubai. Successful candidates will have extensive Document Control experience on large scale projects including Commercial, Mixed use and Retail building projects.

This role is available for immediate joining and is an initial 12 month contract position, outsourced through J10 Consulting.

Responsibilities:

• Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
• Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;
• Maintains the documents and drawings in the Document Control section under safe custody without any damage or deterioration with easy traceability;
• Maintains the files and control logs as required by the CMU

Document Controller Requirements:

• Minimum of 5 years’ experience post graduation with experience in construction company / industry
• Excellent communication skills in English, written and spoken;
• Proficient in Electronic Documentation Management Software systems - ACONEX preferred, SharePoint, Documentum are added benefit
• Experienced user of MS Office;
• Capable of working with minimal supervision;
• In-depth knowledge of document procedures including logs and submittals and working in a busy office environment.

Interested candidates are invited to share their up to date CV directly to jobs@j10consulting.ae for further review and shortlisting.

Date Posted: 25 Oct 2023

Status: Filled