Executive Assistant - Real Estate Developer
United Arab Emirates | Permanent
Our Multi National Real Estate Developer client has a new requirement for a well experienced Executive Assistant to work in the Chairmans office in Dubai. Successful candidates will have a proven background as an Executive Assistant associated to the board of directors in a major multinational / corporate entity displaying high levels of communication, commitment and confidence.
This role is available for immediate joining and is a direct hire, permanent placement with our client.
Key Responsibilities:
- Support senior managers in a timely and professional manner.
- You will provide high-quality administrative and clerical assistance to top-level executives. The Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars.
- To be successful in this role, you should be proactive, meet deadlines and communicate effectively. The ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.
- Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure the company’s workflow runs smoothly.
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
Executive Assistant Experience:
- Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role
- Full working knowledge of office procedures
- Solid experience with office management systems, ERPs and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Strong communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- High school degree; additional qualifications as Personal Assistant or Secretary are a plus
Interested candidates are invited to share their up to date CV and details directly to jobs@j10consulting.ae for further review and process
Date Posted: 20 Feb 2024
Status: Filled