Executive Secretary - Consultancy

United Arab Emirates  |  Permanent

Our Multi National Project & Commercial management consultancy client has a new requirement for a well experienced Executive Secretary to join their team in Abu Dhabi, UAE. Successful candidates will have a proven background as an Executive Secretary managing the diary and office admin of C Suite executives and ideally have experience of working in and around construction head office environments.

This role is available for immediate joining and is a direct hire, permanent opportunity, employed directly by our client.

Key Responsibilities:

• Manage executive schedules by prioritizing appointments and ensuring efficient time management to maximize productivity.
• Prepare detailed reports and presentations, synthesizing complex information into clear, actionable insights for decision-making.
• Act as the primary point of contact between executives and internal/external stakeholders, fostering effective communication.
• Coordinate travel logistics, including itineraries and accommodations, to ensure seamless business travel experiences.
• Oversee office operations, maintaining organized systems for documentation and correspondence to enhance workflow.
• Facilitate meetings by preparing agendas, taking minutes, and following up on action items to ensure accountability.
• Handle confidential information with discretion, ensuring data integrity and compliance with organizational policies.
• Support project management by tracking deadlines and deliverables, ensuring alignment with strategic goals.
• Develop and implement administrative processes that enhance efficiency and streamline operations within the team

Executive Secretary Experience:

• Bachelor's degree in Business Administration or a related field, providing a solid foundation for administrative tasks.
• A minimum of 3-5 years of experience in an executive support role, demonstrating proven reliability and expertise.
• Certification in Administrative Management (CAM) or equivalent, showcasing commitment to professional development.
• Fluency in English enhancing communication with diverse stakeholders
• Advanced proficiency in Microsoft Office Suite and project management software, ensuring efficient task execution.
• Strong organizational skills with keen attention to detail, guaranteeing accuracy in all aspects of work.
• Exceptional interpersonal skills, enabling effective relationship-building with colleagues and clients alike.
• Proactive problem-solving abilities, with a positive attitude towards tackling challenges and driving solutions.

Interested candidates are invited to share their up to date CV and details directly to jobs@j10consulting.ae for further review and process

Date Posted: 18 Oct 2024

Status: Filled