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HR Officer - Fit Out Contractor

United Arab Emirates  |  Permanent

Our regional fit out, events and exhibitions production and contracting client has a new requirement for a well experienced HR & Admin officer to join their team in Dubai, UAE. Successful candidates will have extensive Office, HR and Admin experience on all size and fast-track fit out, event and exhibition projects in the GCC


This role is available for immediate joining and is a direct hire, permanent employment opportunity.


Responsibilities:

The position is accountable for closely working with the senior management team, the HR and admin officer will elaborate on the company’s human resources strategy in line with the company’s development goals. The candidate will help in the execution of the recruiting policy and in the interviewing process as well as overseeing any redundancies to support staff career development and can facilitate relocations, reassignments and promotions (‘talent management’). He/ She will coordinate for the staff training and ensuring there is good social interaction within the company. They may also help communications between the company’s management and the authorities.


Admin Operations:

  • Follow up and coordinate with all authorities involved with license registration/renewal
  • Prepare and arrange the needed documents involved with the above
  • Coordinate with third parties (lawyers/authorities) to check what are the legalities involved with the company’s presence in each location as well as the human resources requirements.
  • Keep a record of all official documents related with all licenses of the company.


HR Operations:

  • Conduct Recruitment process starting from job description, CV search, job post, CV filter, Interview, post interview process and job offer
  • Arrange and submit all documents related to visa process of employees (Dubai, JAFZA and other GCC countries)
  • Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers and absenteeism rates etc., for employee benefits
  • Administer benefit programs such as policy, insurance, medical cover, leave, Code of Conduct, etc.


Recruitment, Training & Development:

  • Identify manpower requirements and plan/manage the complete recruitment life cycle for sourcing the best talent from diverse sources
  • Conceive/implement induction programs for employees and regular training to enhance skill sets & multitasking to meet changing environment/technologies
  • Conceptualize & develop training & development initiatives for improved productivity, capability building and quality enhancement


Employee Relations & Engagement:

  • Build rapport and motivate resources at all levels in order to expand their capabilities to achieve individual as well as organizational goals
  • Work collaboratively and proactively with all Senior Managers and employees in enhancing operational process improvements and bringing change in practices for better communication, efficiency, costs and attain better service


Payroll Management:

  • Handle all activities related to employees’ Appointment, Allowance, Promotion, Penalty, Leave, End of Service, Transfer, Change of Profession & Grade, etc.
  • Calculate entitlements of all employees in line with company’s procedures and labor law in all company branches.
  • Prepare salary and wage payrolls including deductions, accruals and issuance and processing of timecards
  • Balance or reconcile assigned payroll records; resolve and adjust discrepancies
  • Prepare Wage Protected System files for company’s branches in UAE and in other countries as per the standards followed in every country and communicate it with the banks.


Office Management:

  • Document control
  • Financial preparations to hand to external accountants
  • Responding to incoming calls and mail enquiries in collaboration with team units.



HR & Admin officer Requirements:

  • Experience of working in a company specialising in events, exhibitions and fit out projects
  • Computer literate and proficient in the use of commonly used business software
  • Strong & effective verbal and written English communication skills
  • Strong interpersonal skills
  • Relevant industry knowledge
  • UAE driving licence is preferred


Interested candidates are invited to share their up to date CV directly to jobs@j10consulting.ae for further review and shortlisting.


Date Posted: 14 Jun 2021

Status: Filled