Receptionist / Secretary - Education Facility - 3 Month Contract

United Arab Emirates  |  Contract

Our regional Consultancy client has a new requirement for a well experienced School Receptionist / Secretary to join their team in Dubai. Successful candidates will have a proven background as a School Receptionist / Secretary in the UAE.

This role is available for immediate joining and is for an initial 3 Month fixed term contract as an outsourced employee through J10 Consulting.

Key Responsibilities:

• Maintains high quality communication from and within the school office. Liaises with tact and diplomacy with school staff, students and stakeholder.
• Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the Divisional Office.
• Reviews and updates all documents, calendars and school related activities. Organizes and coordinates office management activities and oversees school events. Communicates information to faculty, staff, parents and students.
• Respond to telephone calls and enquiries courteously and direct calls to appropriate school personnel.
• Work in tandem with all receptionists, creating a positive team ethos.
• Assist with stakeholder issues at the desk, trying best to resolve them in timely and professional manner
• Provide information in regards to school programs, events, functions, activities, examinations and timings.
• Relate courteously with visitors and welcome them to the school.
• Maintain a clean and tidy reception area at all times.
• Gather and communicate updated information on School events, activities and meetings through daily bulletin.
• Assist with Secretarial tasks assigned as and when reasonably required by Supervisor
• Ensure the policies, procedures, and codes of conduct are followed at all times
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Attend staff meetings and serve on committees as required
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.
• To provide back-up and support for Reception
• Attend and take minutes at meetings
• Responsible for staff attendance including supply teacher wages and monthly attendance reporting for HR
• Administer an online cover calendar
• Produce weekly cover report
• Assist with administration for school functions
• Administration of departmental audits
• Enter items into calendar and room-booker
• Maintain calendars
• Produce secondary divisional weekly newsletter
• Perform other duties as requested by direct & dotted reporting line managers

School Receptionist / Secretary Experience:

• Graduate
• Administration and Management experience in a similar role for a minimum of 5 years
• Possess relevant recent professional development that prepares the candidate for this role
• Experience/training in the use of information management systems
• Experience/training in the use of web based information systems
• Pleasant, polite and approachable manner
• Excellent telephone etiquette
• Computer competency
• Excellent communication skills and attention to detail
• Able to multitask and cope with a degree of pressure at peak times
• Strong verbal and written communication skills
• Fluent English language capacity
• Bilingual ability
• Excellent organisation and interpersonal skills
• Ability to communicate with a variety of stakeholders in a professional manner
• An understanding of and commitment to comprehensive values and the inclusion agenda
• A belief that everyone can benefit from and has an entitlement to high quality educational opportunities
• A personal commitment to lifelong learning and continuous professional development
• Commitment to high standards and expectations, best value and continuous improvement
• A “can-do” approach and positive attitude to innovation and change
• Commitment to maintaining a clear sense of purpose and direction during periods of change
• Demonstrates a commitment to the ethos and values of the school
• A commitment to high educational standards and expectations of young people
• Ability to adapt to changing circumstances and new ideas
• Attention to detail, checks the accuracy of own and others’ work and addresses discrepancies and inconsistencies
• Respects the confidentiality of written and verbal information related to staff, parents and students as well as GEMS Education
• Shows initiative, anticipating what needs to be done and doing it before being asked or before the situation requires it
• Enthusiasm, positivity and motivational skills
• Ability to organise time and prioritise tasks effectively
• The ability to be reflective and self-critical
• Strong work ethic and willingness to contribute to the general welfare of the total School program
• Ability to communicate effectively with emotional intelligence and social perception to a wide range of audiences
• Ability to demonstrate personal impact and presence
• Ability to be resilient and calm under pressure

Interested candidates are invited to share their up to date CV directly to jobs@j10consulting.ae for further review and shortlisting.

Date Posted: 19 May 2021

Status: Filled