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Site Administrator - 2 year contract

United Arab Emirates  |  Contract

Our multi national EPC contracting client has a new requirement for a well experienced Site Administrator with previous DEWA project / main contractors experience to join their team in Dubai. Successful candidates will have strong administration and document control experience on DEWA projects including substations up to 132kv.


This role is available for immediate joining and is for a 2 year fixed term contract as an outsourced employee through J10 Consulting.


Responsibilities:

  • Manage the site administration and document control arrangements for the project against the company Management System requirements.
  • Performs administrative duties for the Project Director and Managers.
  • Receives incoming visitors and phone calls and responds to requests.
  • Prepares correspondence, presentations, reports, agendas, background materials and minutes. Maintains files and stock of informational material for visitors.
  • Organizes and schedules meetings and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for project managers.
  • Collects, screens, distributes mail and prepares outgoing mail and liaises with courier companies for collection, when needed.
  • Collects, distributes and sends faxes, performs photocopying, maintains working order of the office machinery.
  • Coordinates all logistical requirements on site.
  • Support the Project Managers by coordinates all administration requirements of project requirements.
  • Maintains project inventory in terms of office supplies, training materials, equipment and files
  • Maintains accurate records/files & documents.
  • Perform other related tasks as requested by the Director


Site Administrator Requirements:

The desired candidate must: 

  • have a Bachelors Degree or 3 year diploma in relevant discipline. 
  • have a minimum of 4 years site administration / document control experience in civil construction with at least 1 high profile DEWA substation project experience. 
  • have excellent written and oral communication skills.



Interested candidates are invited to share their up to date CV directly to jobs@j10consulting.ae for further review and shortlisting.


Date Posted: 14 Feb 2021

Status: Filled